Mendeley

File storage/organization with cloud folders

Jon Zadra Feb 07, 2012 09:34PM GMT

I have my articles stored in the cloud and synced to two computers using Microsoft Live Mesh.

I have two computers that are synced, and use Mendeley on both of them. They have the same watch folder (also in the cloud).

I'm wondering if having this setup is going to cause problems. Are the Mendeley and LiveMesh sync's going to compete? Can/should I set folder organization and/or watch folders up the same on both computers, or only one of them?

thanks.

Best Answer
Robert Knight Feb 08, 2012 10:05AM GMT

> I'm wondering if having this setup is going to cause problems.

Yes, it probably will.

Mendeley Desktop will lose links to file attachments if other applications (such as Dropbox or other syncing tools) to move them. Additionally, the watched folders feature in Mendeley on one system is not aware of what PDFs are being imported at the same time by Mendeley on other systems.

With the current version of Mendeley, the guidelines are:

1) Syncing the contents of a watched folder or organized folder to a folder on another system or website where it is not watched/organized by Mendeley is OK.
2) Syncing a watched/organized folder to another system where it is also watched/organized by Mendeley is not OK. You will end up with duplicated entries in your library (in the case of watched folders) or broken file attachments (in the case of organized folders).

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4 Community Answers

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Best Answer Robert Knight Feb 08, 2012 10:05AM GMT

> I'm wondering if having this setup is going to cause problems.

Yes, it probably will.

Mendeley Desktop will lose links to file attachments if other applications (such as Dropbox or other syncing tools) to move them. Additionally, the watched folders feature in Mendeley on one system is not aware of what PDFs are being imported at the same time by Mendeley on other systems.

With the current version of Mendeley, the guidelines are:

1) Syncing the contents of a watched folder or organized folder to a folder on another system or website where it is not watched/organized by Mendeley is OK.
2) Syncing a watched/organized folder to another system where it is also watched/organized by Mendeley is not OK. You will end up with duplicated entries in your library (in the case of watched folders) or broken file attachments (in the case of organized folders).

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Jon Zadra Feb 08, 2012 07:53PM GMT

If that's the case, what is the best way to have my computers set up. I download new PDFs on both computers regularly, so they both need a watch folder (I can have a different one for each, so that solves the watch problem).

But how do I setup the organization? If I only organize on one of the computers, articles added on the other computer won't get organized - they'll stay in that computer's watch folder. If both computers are set up with the same rules for organization, shouldn't they agree or where things go anyways and therefore not create duplicate/broken file attachments?

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Robert Knight Feb 16, 2012 10:47AM GMT

You can enable the file organizer on both systems, you can used watched folders on both systems. What you shouldn't do is use Dropbox to sync the watched folders or the organized folders. As it currently stands, using the same file organizer settings across multiple systems won't help with this.

My recommendation would be to use Mendeley for PDFs of published articles and Dropbox for other content (eg. data files, work-in-progress write-ups anything else related to your research). You can add links to Mendeley articles, so you can add links to Dropbox's copy of the file in the URLs section.

If you want to periodically copy the Mendeley organizer folder to somewhere in your Dropbox folder as an additional backup, that should be fine as well.

It is possible in future that we may be able to make changes to the way file syncing works in Mendeley so that it plays nicely with other file syncing services. We'll make an announcement in the release notes and during the development previews preceding the final release if/when this is done.

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Igor Holas Mar 21, 2012 07:24PM GMT

Jon, thanks for asking this questions and Robert, thank you for answering it.

I am in the same boat as Jon, and I am wondering whether an alternative solutions is possible. I have desktop and a laptop running mendeley, with many work files synced with dropbox.

I have a watched folder on the laptop (not synced by dropbox) and an organized folder synced by dropbox.

On the desktop, I plan to have an organized folder and watched folder, neither synced with dropbox. This will mean that I will have a duplicate library of PDFs on the desktop, but I am not concerned about disk space.

(this way, I have my PDF's synced with mendeley and also available from Dropbox on, say, an Android device).

Do you foresee any problems with this arrangement?

I would love to put in a vote for resolving this issue - Mendeley should work with services as ubiquitous as file sync.

Thanks

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